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Irish Landscape Institute are seeking an Administrator to join their team<\/h2>\n
Duties and Responsibilities:<\/strong><\/p>\n\n- The Administrator will work from home<\/li>\n
- The ILI will provide computer and printer if required, as well as mobile phone<\/li>\n
- Carrying out various organizational tasks as required<\/li>\n
- Processing regular membership applications<\/li>\n
- Communications and Correspondence<\/li>\n
- Collecting post, responding to post<\/li>\n
- Typing up and sending letters as required<\/li>\n
- Answering phone and forwarding all relevant messages to Council members<\/li>\n
- Keeping record of all correspondence<\/li>\n
- Responding to incoming emails and\/or distributing emails to relevant council member<\/li>\n
- Issuing mass e-mails and news updates to ILI membership<\/li>\n
- Managing and updating database of members<\/li>\n
- Issuing membership certificates Data Management<\/li>\n
- Updating and organizing records<\/li>\n
- Managing the ILI\u2019s fttp website<\/li>\n
- Managing the ILI\u2019s website and its social media platforms<\/li>\n<\/ul>\n
Responsibilities to ILI Council<\/strong><\/p>\nNote: ILI will arrange and pay for training in Basic Accountancy, where necessary\u00a0and appropriate.<\/em><\/p>\n\n- Assisting the President, Secretary, Treasurer, and others on the Executive Council as required<\/li>\n
- Attending Council meetings, taking minutes, distributing minutes (note: meetings often take place after normal working hours, i.e. 6.00-7.30p.m)<\/li>\n
- Distributing post and emails to relevant Council Members<\/li>\n
- Organising events such as lectures, seminars, conferences and award ceremonies<\/li>\n
- Financial Management<\/li>\n
- Membership Subscriptions: monitoring payment of subscriptions, planning yearly invoice run<\/li>\n
- Financial management of ILI accounts in liaison with the Hon. Treasurer<\/li>\n
- Manage payments (both administrator and the treasurer would be set up to pay people online. Cheques have to be signed by an Executive Council or a director of the ILI)<\/li>\n
- Manage the budget set by the Honorary Treasurer<\/li>\n
- Assist in preparing monthly, quarterly and annual summary of accounts and books<\/li>\n
- Assist Honorary Treasurer in preparing and managing the Annual Budget and any supplementary or occasionally specific budgets (e.g. ILI Conference and ILI Awards)<\/li>\n
- Education: minimum qualification<\/li>\n
- FETAC Level 6<\/li>\n
- Applicant must be based in Dublin city<\/li>\n
- Must be flexible and have well-developed interpersonal skills<\/li>\n
- Excellent administrative, organizational and communication skills and experience<\/li>\n<\/ul>\n
Language skills:<\/strong><\/p>\n\n- Fully fluent in English<\/li>\n<\/ul>\n
ITC skills:<\/strong><\/p>\n\n- Fully proficient in Microsoft Office modules (MS Word, MS Excel, and MS Powerpoint) and competent in management of online resources (website and social media platforms)<\/li>\n
- Experience in organising events<\/li>\n<\/ul>\n
Preferable<\/strong><\/p>\n\n- Experience in the landscape architectural industry or design profession<\/li>\n
- Experience in sponsorship raising and grant applications<\/li>\n<\/ul>\n
Desirable<\/strong><\/p>\n\n- Previous experience working with a professional representative body or similar employer<\/li>\n<\/ul>\n
Contract Period<\/strong><\/p>\n\n- The contract is for 12 months. A post-appointment probationary period of 6 months will apply. Appraisals and job reviews will be undertaken every 12 months.<\/li>\n
- The ILI office is usually open on Tuesdays and Fridays (mornings only).<\/li>\n<\/ul>\n
Closing Date for Applications:\u00a0Friday, 23 February 2018<\/em><\/strong><\/p>\n<\/div>\n